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FOSA |
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Agenda 23td November
AGENDA
Meeting to be held on Monday 23rd November 2009 at 2.30pm in the Library at Hambridge CP School
Apologies
Minutes of Last Meeting
Matters Arising
 Xmas Party
 Xmas Bazaar
 Xmas Shopping Mall
Correspondence
Any Other Business
Date of Next Meeting
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Minutes of meeting November 4th
Minutes of the Meeting of the Committee held on Wednesday 4th November 2009 at 8.00pm at the Lamb and Lion, Hambridge
Present: Anita Chew, Mandy Brister, Becky Yeadon, Iain Crabtreel
Apologies: Zetta Morton, Tammy Hill, Rachel Davies, Rachel Leete, Michelle Hamm
Minutes of the last meeting were taken as read and signed by the Chair.
Matters Arising
Suggestion Box
Temporary box in place - decision to be made re permanent one in new year..
Music Event
Details to be finalised after Christmas.
Bags2School
Waiting for cheque.
Email of Meeting Minutes
Iain to arrange for minutes to be emailed to parents/carers on school mailing list.
Jewellery Recycling
Booked for middle January 2010.
School Calendar
On hold until new year
Cake Raffle
Second Raffle had raised £43, making total raised towards Xmas Party £84.00. Final Raffle to be held on 5th November - Firework Cake.
Xmas Party
Anita had made a start on the purchase of the presents for the children. Unfortunately, due to unforeseen circumstances Tracey and Kevin were not in position to provide catering for the Party. It was decided that FOHSA would provide the Savoury Food for the party and ask parents to provide donations of cakes, biscuits, etc .
Mandy to arrange to send flyer out to parents re donations and help on the actual day. Anita would arrange to purchase plates, cups, crackers etc.
FC had been organised.
Xmas Bazaar
Event to start at 6pm and run through to approx 8pm. Decided to charge £5.00 per stall. Mandy to include request for help, donations for tombola and raffle in flyer to parents. Anita to liase with Zetta re posters and leaflets advertising event.
Xmas Shopping Mall
Mandy dealing
Halloween Disco
Had been a great success - final profit figure not known as yet.
Plant Sale/Seed Swap
To be organised after Christmas..
Treasurers Report
Sarah was unable to attend meeting so no report.
Correspondence
None.
Any Other Business
Iain advised that he was planning a Multi-Cultural event for next year and asked if FOHSA would be able to assist with the running/funding of event. This would be discussed in greater detail at first meeting after Christmas
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There being no other business the Meeting ended at 9.05pm
Date of next meeting Monday 23rd November at 2.30pm in the Library at the School. Purpose of the next meeting would be to discuss/organise Xmas Events.
Signed ………………………………………………… (Chair) Date ………………
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Christmas Newsletter
NEWSLETTER
November 2009
Welcome back after the half term break.
As you will all be far too well aware, Christmas is fast approaching, and with it the School Xmas Fayre and Children's Christmas Party.
As is normal at this time of year, I am sending out our usual requests for assistance and donations.
Let's start with the Christmas Fayre on Friday 4th December 2009.
The Fayre is planned to start at 6pm and run through to about 8pm. As well as the normal stalls, there will be a few craft stalls. We would be very grateful for volunteers to help out with the raffle, tombola stall, etc and of course, refreshments. If you are able to help, please let Anita or Mandy know.
We would also be grateful for any donations for the raffle, tombola (we are hoping to run both an adults and children's tombola) and cake stall. Any donations can be placed in the collecting tubs, which will be in the Travel Shelter from next Monday. Donations for the Cake Stall can be left in the Village Hall on the Friday morning.
The Children's Christmas Party is being held on Thursday 17th December 2009. (There will be no school dinners on that day)
As you know we have been running raffles over the last few months to fund the party. However, the money raised so far will not stretch to cover the total costs. At the last meeting, it was decided that the best way to proceed would be for the money raised so far to be put towards the cost of the savoury food, drinks, Christmas crackers, table decorations etc and instead of holding more raffles, ask that parents provide the sweet course. We would therefore ask that each family bring in a donation of cakes, biscuits, fruit, etc on the day of the party
We would like to thank you in advance for your help and donations and look forward to seeing you at the Xmas Fayre.
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Agenda for 4th November
4th November
AGENDA
Meeting to be held on Wednesday 4 November 2009 at 8.00pm at the Lamb and Lion, Hambridge
Apologies
Minutes of Last Meeting
Matters Arising
 Suggestion Box
 Music Event - 5.2.09
 Bags to School
 Jewellery Recycling
 Email of Minutes to parents/carers
 School Calendar
 Raffles for Xmas Party Funds
 Xmas Party
 Xmas Bazaar
 Xmas Shopping Mall
 Halloween Disco
 Seed Swap/plant sale

Treasurers Report
Correspondence
Any Other Business
Date of Next Meeting
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FOHSA minutes 5th October
Minutes of the Meeting of the Committee held on Monday 5th October 2009 at 8.00pm at the Lamb and Lion, Hambridge
Present: Anita Chew, Mandy Brister, Sara Postlethwaite, Tammy Hill, Rachel Leete, Rachel Davies, Tracie Biswell
Apologies: Iain Crabtree, Zetta Morton, Lucy Phipps, Lucy Knight, Heidi Gaines, Emma Vickery, Lucy Driver, Heidi Gaines, Becky Yeaden
Minutes of the last meeting were taken as read and signed by the Chair.
Matters Arising
Suggestion Box
After much discussion as to whether a suggestion box would be used, it was suggested to put a temporary box in the Hallway to see the response. If used, would like to purchasing a more permanent one.
Music Event
Band, Free Fall, has been booked for 5th February 2010 at a cost of £250.00. Anita to speak to Zetta re posters/flyers. No food. Tickets to be £7 if purchased in advance, £8.00 on the door.
Bags2School
Waiting for cheque from Bags2school
Email of Meeting Minutes
Minutes to be emailed to parents from next meeting.
Jewellery Recycling
Booked for middle January 2010.
Art Aprons
Anita had spoken to Miss Chatto - these were no longer required.
School Calendar
Mandy to investigate prices etc.
Cake Raffle
First raffle had raised £41.00.
Xmas Party
Lamb and Lion agreed to provide quotation for food. Anita would liased with FC re his visit - books suggested as gifts. Instead of entertainer, would ask Teachers to organise games.
Xmas Bazaar
Stalls planned -
Phoenix Cards, JAM Products, Sweet Stall, Tombola - Adult and Childs, Cake Stall, Santa's Chimney, Stacking Cups, Pottery, Raffle, Refreshments(Tea, Coffee, Mulled Wine, Mince Pies, Crisps) Darts, Plant Stall, Jolly Red, Diane Allen (Beads/Necklaces etc)
Xmas Shopping Mall
In hand.
Halloween Disco
Chris Devereux Ward arranging - posters/flyers going out in book bags. Iain to make comment in newsletter about parents making arrangements for responsible adult to be in charge of their children.
Plant Sale/Seed Swap
Tammy to organise - looking to approach Merricks, Brown and Forest to see if want stall.
Treasurers Report
No change
Correspondence
None.
Any Other Business
.
There being no other business the Meeting ended at 9.35pm
Date of next meeting Wednesday 4th November 2009 at 8.00pm at Lamb and Lion, Hambridge
Signed ………………………………………………… (Chair) Date ………………
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AGM minutes
21st September 2009
Thank you to all who attended the AGM on Monday.
The following members were elected to the Committee:-
Chair Anita Chew (Samantha and Charlotte's Mum)
Vice Chair Rachel Davies (Holly's Mum)
Treasurer Lucy Driver (Zuleika and Xavier's Mum)
Secretary Mandy Brister (Jack and Alice's Mum)
If you have any suggestions or questions relating to FOHSA please feel free to talk to any of the above.
It was decided to provide a list of FOHSA events planned so that parents would be aware of any forthcoming events well in advance:-
Friday 25th September 2009 First Cake Raffle - Money raised to fund
Cost of School Christmas party
Friday 16th October 2009 Cake Raffle - Money raised to fund
Cost of School Christmas party
Friday 23rd October 2009 Halloween Disco
Friday 5th November 2009 Cake Raffle - Money raised to fund
Cost of School Christmas party
Friday 4th December 2009 Christmas Bazaar
Friday 11th December 2009 School Shopping Mall
Friday 12th February 2010 Valentine's Disco
There is also a Music Event (Adults only) planned for early February 2009 and a Plant/Produce sale for sometime in March/April.
Full details of all these events will be issued nearer to the time.
The first meeting of the new Committee will be held on Monday 5th October 2009 at the Lamb and Lion at 8.00pm - please do come along and join us.
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FOHSA AGM
16th September 2009
Annual General Meeting
to be held on
Monday 21st September 2009
at 8.00pm
in the School Library
The above is to be held on next Monday and as a number of the existing Committee are standing down, we are looking for new committee members.
The Friends of the School actively organise events to raise money to make your children's time at the School a little bit better. The money raised goes towards:-
 Subsidising school trips (£10 was allocated to each child last year to help with the costs of the school visits).
 Purchasing additional equipment/toys
 Organising the Christmas Party and Children's Xmas Shopping Mall
 Organising events such as the School Discos, Christmas and Summer Fayres,
 And of course the School Leavers outing and leaving presents.
We really hope that we can continue with this work over the next year, however, we do need your assistance - so please do come along on Monday evening.
We look forward to seeing you, sharing a glass of Wine/Cup of Coffee, and hearing your views and ideas for the forthcoming year.
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Agenda for meeting on 7th September
AGENDA
Meeting to be held on Monday 7th September at 2.30pm at School/Committee Room of Village Hall
Apologies
Minutes of Last Meeting
Matters Arising
 Suggestion Box
 Summer Music Event
 End of Term Camp out
 Leavers Presents/Party
 Mad Hatters Tea Party - July
 Ice Creams
 Bags to School
 Jewellery Recycling
 Email of Minutes to parents/carers
 Art Aprons
Treasurers Report
Correspondence
Any Other Business
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minutes of meeting held July 1st
Minutes of the Meeting of the Committee held on Wednesday 10th June 2009 at 8.00pm at Lamb and Lion, Hambridge
Present: Anita Chew, Mandy Brister, Becky Yeadon,
Apologies: Iain Crabtree, Rachel Davies, Tammy Hill, Sarah Postlethwaite
Minutes of the last meeting were taken as read and signed by the Chair.
Matters Arising
Suggestion Box
Pending
Summer Music Event
Anita to make preliminary investigations into band etc during Summer Holidays. Actual Event details to be discussed at next meeting in September
Summer Fayre
There had been quite a good turnout and although we didn't have as many stalls as previous years we did managed to raise a profit of £585.00. Anita thanked both Becky and her mum Freda for supplying and manning the Cake Stall. It was decided to print a notice thanking all those that helped and display on whiteboard - Mandy to sort.
End of Term Camp Out
To be held on Saturday 18th July. Ruth Evans and Ken Seal had offered to organise the event.
Leavers Presents/Party
Actual details of the Leavers Party had not been decided as yet. Photographs had been taken and were due to be delivered to School shortly. Still waiting for leavers list of books - Anita to chase Iain.
Mad Hatters Tea Party
Monday 13th July - Children to bring picnic tea and FOHSA to provide drinks and squash. Fancy Dress theme with prize for best costume. The Tea Party would be held in playing field, or in village hall if wet/too hot. Parents/Carers invited to join in after 3.30pm for cup of tea and slice of cake. A donation bowl would be put out for those wishing to contribute towards costs of cakes etc.
Becky kindly agreed to bake 4 large cakes and Anita would approach other parents to see if they would be prepared to add to this. Mandy to arrange for personal invites to be sent out to every child in the school.
Ice Creams
First session had taken place on the 26th June - Mandy had used up the cones/ice cream left over from the Summer Fayre - raised £19.50 which had been included in the total figure for the School Fayre. Mandy to arrange to purchase lollies etc for sale this coming Friday (4th July).
Bags2School
Bags being delivered Monday 20th July - being picked up 21st September 2009
Email of Meeting Minutes
Still not being done - Mandy to liase with Iain/Judith.
Jewellery Recycling
Booked for middle January 2010.
Art Aprons
Mandy/Anita to speak to Mrs Brown to ascertain numbers/price etc.
Treasurers Report
Sarah had been unable to attend meeting - so nothing to report.
Correspondence
None.
Any Other Business
None
There being no other business the Meeting ended at 8.55pm
Date of next meeting on Monday 7th September 2009 at Hambridge School/Committee Room of Village Hall
Signed ………………………………………………… (Chair) Date ………………
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Agenda for meeting July 1st
AGENDA
Meeting to be held on Wednesday 1st July 2009 at 8.00pm at The Barn Owl, Westport
Apologies
Minutes of Last Meeting
Matters Arising
 Suggestion Box
 Summer Music Event
 Spring/Summer Fayre
 End of Term Camp out
 Leavers Presents/Party
 Mad Hatters Tea Party - July
 Bags to School
 Ice Creams - School Play?
 Jewellery Recycling
 Email of Minutes to Parents
 Art Aprons
Treasurers Report
Correspondence
Any Other Business
Date of Next Meeting
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FOSA Newsletter
6th May
Minutes of the Meeting of the Committee held on Wednesday 6th May 2009 at 8.00pm at Lamb and Lion, Hambridge
Present: Anita Chew, Tammy Hill, Mandy Brister, Iain Crabtree, Becky Yeadon, Kerry Male
Apologies: Sara Postlethwaite, Rachel Davies,
Minutes of the last meeting were taken as read and signed by the Chair.
Matters Arising
Suggestion Box
Kerry advised that she would look into obtaining a wooden suggestion box to be sited at suitable place at School.
Coffee Morning
To be held for parents whose children would be starting in September. To be held in the School Library on 8th June 2009 at 9.15pm (after they had brought children into school for one of their 'taster' mornings at school). Current Reception Children's Parents had also been invited to attend. FOHSA to provide tea, coffee, biscuits etc.
Summer Music Event
After discussion decided to hold this event in September. Anita to liase with Barn Owl to see best way to promote the event. Thought it would be best to aim for Adults only.
Summer Fayre
To be held on Saturday 20th June 2009 - starting at 2pm and running through to 5pm. A list of possible stalls had been drawn up (see attached) and we would need to approach parents to volunteer to run the stalls sooner rather than later. Perhaps split down into 1hr shifts so that everyone would have a chance to enjoy the actual event and not be stuck on a stall all afternoon. It was also proposed to try and bring more people along to the event by writing to local pubs and schools inviting them to enter a Tug of War Competition. Mandy to arrange to draft letter and send out in next week.
End of Term Camp Out
To be held on Saturday 18th July. Ruth Evans and Ken Seal had offered to organise the event.
Seed Swap
Being held on Saturday 9th May. Tammy and Kerry advised that they hopefully had everything in hand. They would be at the Hall early on the day to arrange tables and ensure that the stallholders were okay setting up.
Mandy, Anita and Becky would run the refreshements between them, with the help of any additional volunteers that came forward. Tammy agreed to run the Sunflower Competition and if no one else came forward the Raffle could also be run from the Refreshments area. Iain, apologised in advance for not being able to attend the event as he was away for the weekend.
Easter Raffle
This had been a great success again this year and raised just over £56.00 pounds, the proceeds from which would go towards funding the "Mad Hatter's Tea Party" (See below).
Leavers Presents/Party
Actual details of the Leavers Party had not been decided yet. It was agreed to ask each leaver to advise which Book they would like as a leaving present and FOHSA would actually get this for them. This would enable us to get a better deal on a large purchase and give us time to arrange for the bookplates to be prepared and stuck into each book. In addition, from the money saved, FOHSA would contribute towards having a special school leavers photo taken. This would include a picture of the whole group, and individual photo, and several passport size photos which they could swap with their friends, This, together with the Autograph Books, would give the children a lasting momento of their time at Hambridge.
Mad Hatters Tea Party
Date of Monday 13th July agreed. Starting at 2.45pm and running though to 4.30pm. The children would be invited to dress up in Alice in Wonderland theme. FOHSA would provide an afternoon tea for the children, and provide cakes, possibly cream teas for parents to purchase when they joined the party at 3.30pm. There would be a
Catwalk parade later in the afternoon.
Treasurers Report
Sarah had been unable to attend the meeting, so nothing to report.
Correspondence
There was no correspondence
Any Other Business
Bags to School - Mandy to check that the blue bags would still be delivered in time for the end of term, with collection in September.
Meeting Minutes - Mandy suggested that the minutes be emailed to all parents in the same way that the school newsletters were sent out. Hopefully this would enable more parents to see exactly what FOHSA were about and encourage more parents to become involved and express their opinions/ideas. Iain said no problem with this.
There being no other business the Meeting ended at 9.35pm
Date of next meeting on Wednesday 10th June 2009 at the Lamb and Lion, Hambridge
Signed ………………………………………………… (Chair) Date ………………
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FOSA Newsleter
14/11/08
NEWSLETTER
November 2008
Christmas is fast approaching and now is the ideal time to give you ample notice of the FOHSA events planned for the remainder of this year.
Christmas Fayre - Friday 5th December 3.30pm to 6.30pm
We are holding the Xmas Fayre straight after School this year in a hope that this will make things easier for parents by avoiding the need to return to School later in the evening.
There will be a vast array of stalls, Refreshments and the School Choir will perform.
We would be grateful for any help you are able to offer in organising this event. If you feel that you could run a stall on the night, please let Anita or Mandy know.
As in the past, the collections bins will be put out the week commencing November 08 and we would welcome any donations for the Raffle and Tombola. Donations for the Cake Stall should be taken to the Village Hall Committee Room on the 5th.
Shopping Mall - Friday 12th December
As in previous year's we will be running the annual Christmas Shopping Mall.
For parents new to the School, this is a chance for the children to choose a small gift during school time for up to 5 members of their families/friends. All the items are new (or as good as new), each present costs £1.00 and the items include things like chocolates, small toys, gifts suitable for Mums and Dads. The gifts are wrapped and ready to put under the tree (if they get that far!!!).
A further reminder will be sent out nearer to the time
School Christmas Party - Wednesday 17th December
As you will be aware, the money raised through the weekly cake raffles is being used to fund the cost of the Christmas Party this year. We would be grateful for any offers of help to set up the Hall on the day - please let Mandy or Anita know if you are able to help.
School Disco - Friday 19th December 6pm to 8pm
Finally, what better way to celebrate the last day of school and get the children into the Christmas Spirit (as if they should need any help!!). The Disco Dads have offered to host a Christmas Disco in view of the popular success of the last Spooky Disco which raised around £130 - further details to follow at a later date.
We would like to take this opportunity to thank you, in advance, for all your help in organising the above events. We hope they will be enjoyed by one and all.
One last thing …. Don't forget to get your tickets for the Pantomine on Sunday 11 January 2009 - although there are two performances, tickets will be limited due to seating arrangements. Tickets available from Anita.
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NEXT FOHSA MEETING
Will be Monday february 25th at 8:00 p.m. at the Lamb and Lion
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Sponsored Bike Ride
Saturday October 27th
Holly and Adam Davies have organised a sponsored bike ride for the date above, departing from the Lamb and Lion with a choice of two courses, dependant on your cycling stamina ! Finish at the Lamb and Lion for some refreshment !
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DISCO
November 2nd
The Spooky Disco will ake place in the village hall from 6:30 to 8:30. This year parents will be invited to stay and enjoy a glass of wine and some snacks int he committee room.
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DISCO DISCO DISCO DISCO
FOSA have arranged for another Disco in the Village Hall on Friday 9th February. The Disco wil be provided by the same team as the on the spooky Disco' and there will be the usual refreshments as well. Be there or be square !
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NEXT MEETING
The next meeting of FOSA will take place on the 7th February at 7:45 at the Tho Old Barn Owl Inn. The agenda for the meeting is attached.
 agenda-7-feb-2007.doc
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MINUTES OF LAST FOSA MEETING ON 17th JANUARY
Please find attached the minutes of the last FOSA meeting.
17-january-2007.doc
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EVENTS
AUTUMN TERM
Please note the following dates in your diary for this term:
13th September - 7:45 FOSA meeting at Old Barn Owl Inn
20th September - 7:45 FOSA AGM with Cheese and Wine in school library
4th October - 7:45 FOSA meeting at Old Barn Owl Inn
13th October - 8:00 Quiz Night in village hall (bring own food and wine etc cost £2.50 per person - teams of 6
3rd November - 6:30 - Children's fancy dress disco
8th December - 6:00 - 8:00 Yuletide Bazaar
14th December - Shopping Mall (Class 1 before lunch, Class 2 and 3 after lunch
19th December - 1:00 party
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